ESIC BARRACKPORE :: Always at your service

No.WB/JD(I/C)/MISC./SRO(BKP)/2006. Dated, the 17th December, 2009.

All Employers

Subject: Launching of “PROJECT PANCHDEEP/PEHCHAN”

Dear Sir,

I am happy to inform you that to provide prompt, seamless and hassle free service to all the stakeholders of the ESI Scheme, the E.S.I. Corporation has decided to computerize all it activities. In this direction the work has already started under PROJECT PANCHDEEP. The project is being implemented by I.T. major M/s. WIPRO. Incidentally, it is perhaps the largest project on e-governance to be undertaken in the country connecting around 2200 Units (Hqrs., Regional Office, Sub-Regional Office, Hospitals, Dispensaries, Branch Offices, etc.) of ESIC throughout the country. The ensuing I.T. Roll Out shall become on-line from 10th August 2010. It will enable the employers to get “online service” like registration of factories/establishments, registration of employees, payment of contribution, submission of return, etc. All Insured Persons will be provided with two Biometric Identity Cards (SMART CARD) – one for himself and the other for the members of his family – which will help Insured Persons and their families to avail themselves of the services under ESI Scheme including Medical Services from any ESI office/hospital across India.Once the total process is over all stakeholders will have on him access to all information relating to them.

Pehchan is the name of PROJECT PEHCHAN one of the five components of “Project Panchdeep”. Pehchan component involves preparation and distribution of Biometric Identity Cards to all employees covered under the ESI Scheme. This work has already started in different camps set up in different areas in West Bengal Region. Employees of different employers are being called in phases to avoid rush and inconvenient to Insured Persons and their families. M/s. Wipro is deploying the manpower and equipments for capturing the employer’s data, Biometric details of employees and for photography etc. for preparation of smart cards.The main features of this work is that fresh Declaration Forms have to be filled up correctly by employers in respect of all existing Insured Persons (I.P.s) for capturing the latest data and this is a one time exercise for distribution of smart cards to all existing Insured Persons and please note that once a card is prepared, no need of preparing any cards in future even if employees moves to any part of the country or changes the employment. Hence, before the entire project goes on line, it is our joint responsibility to ensure that all Insured Persons are provided with new identity cards.

Your utmost cooperation in respect of the following guidelines is very much solicited for making the project a success.

Fill up fresh Declaration forms (D.Fs), without photographs, for all the existing ESI covered employees by providing correct and latest information and also mention the existing Insurance Number in the D.Fs.
D.Fs should be filled up in capital letters in English/Hindi only for error free data entry by WIPRO.
Fill up D.Fs in respect of all your existing Insured Persons including contractors workers.
D.Fs should be submitted in duplicate (one with photograph and the other without photograph) for all those employees are not yet covered under ESI Scheme but are to be registered now and such D.F.s should be submitted separately.
D.F.s in respect of all your employees should be collected together and after ensuring that all essential details are filled up, the D.Fs should be handed over to the respective Branch Office Manager under proper acknowledgement, as early as possible.
Date and Venue for taking photographs of the I.Ps and their family members by WIPRO will be intimated by ESIC office and please ensure that your Insured Persons are reporting with all the declared family members for photography.
I.Ps reporting without the full family members (as per D.F.) will not be photographed.
On receipt of new cards from WIPRO, it will be distributed by ESIC.
New cards should be kept safely without any scratch and it should not be exposed to sunlight, water etc.
Initially, cards will be issued free of cost.
Please take special interest to get the new cards prepared in respect of all your Insured Persons at the earliest, without waiting. Adequate copies of blank D.Fs can be collected from the respective Branch Office/Area I.I.
Code Numbers of all the existing employers is modified into a 17 digit format and is being sent to all the employers individually.

We intend to establish a direct contact with you for smooth completion of this project and we request you kindly to nominate a contact person of your side and intimate his Mobile No. and E-mail I.D. etc. to this office urgently. You may submit details of your contact person through our E-mail or to our area Inspector/Branch Office at the earliest.