The submission of the under mentioned documents in prescribed Forms, duly filled up by the employers is a statutory requirement:-
a) Declaration Forms
Submit Declaration Forms along with the Return of Declaration Forms (in duplicate) to the appropriate office within 10 days of the date on which a new entrant joins insurable employment for the first time. Also submit changes in family particulars, which includes acquiring of a family by a person not having it earlier, within the said time limits to the appropriate office.
b) Accident Reports
Submit Accident Reports in Form-16 to the Local Office / Insurance Medical Officer within 24 hours in ordinary cases and immediately in respect of serious accidents that could result in death or permanent disablement.
c) Abstention Verification
Fill up and return Form-28 (Abstention Verification) whenever received from the Local Office.
MAINTENANCE OF STATUTORY REGISTERS
The following statutory registers are required to be maintained upto-date by all employers covered or coverable under ESI Act.
a)Register of Employee (Form-7) (Showing particulars of all payments etc.)
b) Accident Book (Form-15) (in which accidents, occurring to employees during the course of employment should be entered). This is the same register which is required to be maintained under the Factory Act. The Insurance No. has to be entered invariably alongwith the name.
c) Inspection Book This is to be produced before an Insurance Inspector or any other authorized officer at the time of inspection etc.
The employers are also required to fill up the following Forms as and when required, as per details given at Annexure-G.
ESIC 32, ESIC 37, ESIC 53, ESIC 71, ESIC 72, ESIC 86, ESIC 105, etc.
